Here is a copy of the agenda proposal from James Vann:
The ISC meeting tomorrow evening at the office of Jose Dorado — 2624 Fruitvale — will at least be interesting. Prior to Floyd's email sent yesterday evening with title: "State of BBBON and next steps: Suggestions for the ISC and the co-facilitators," I had sent the email below early Tuesday morning to Jose and Beverly, present co-facilitators, with ideas and suggestions for tomorrow's ISC meeting and for the Feb 2 BBBON General Assembly. It will therefore be challenging for attendees to decide just what the Agenda for tomorrow (actually, tonight) should be. Moreover, as no location has yet been secured for the Feb 3 GA meeting, it may be necessary for ISC to authorize funds for a suitable, more centrally located venue, as requested by members, instead of returning to the ILWU Hall.
In addition to the plethora of potential Agenda items for the ISC, Richard Cowan from Mayor Quan's office will also attend and will report on the upcoming District 3 Town Hall, and the role desired of BBBON as co-sponsor.
Note also that the comments offered below in my email of yesterday relating to "caucuses" — in addition to being incomplete — should be disregarded for now. A related internal email discussion concluded: "Let us agree that it is too early for BBBON to consider incorporating "caucuses. In fact, the first logical step beyond individual members as the basic BBBON structure, is to work out an efficient and effective structural means for how to relate to existing issues organizations in a manner that is beneficial, supporting, and non-competitive. Therefore, I assume consensus among the addressees to "table" for now a discussion of caucuses for BBBON."
To: moc.liamg|84odarodaesoj#moc.liamg|84odarodaesoj, ude.alcu.bec|smailliw.ylreveb#ude.alcu.bec|smailliw.ylreveb
CC: moc.liamg|dnalkaoneuhdyolf#moc.liamg|dnalkaoneuhdyolf, moc.liamg|neuh.nalial#moc.liamg|neuh.nalial, moc.loa|nnavesemaj#moc.loa|nnavesemaj
Sent: 1/18/2011 7:00:19 A.M. Pacific Standard Time
Subj: Agenda for Jan 20 ISC & Preparation for Feb 3 BBBON GA Meeting
Beverly & Jose,
As BBBON co-facilitators for the period extending from the Dec GA meeting to the selection of co-facilitators for the Feb meeting, one or both co-facilitators are tasked to chair the ISC meeting, Jan 20, 6:30pm, at Jose's office.
Continuing duties of the Dec co-facilitators include preparation of the Agenda for the ISC meeting. The general duty of the ISC meeting itself is preparation for the Feb 3 GA meeting. This includes preparation, distribution, assurance of a meeting place; prior notification to those with major responsibilities at the GA meeting; posting the proposed Agenda and location of the GA meeting on the BBBON website, as well as the JustMyNeighbors listserv; setting the next ISC meeting date; and conducting, at ISC, the process of selecting co-facilitators for the Feb GA meeting (the present co-facilitators may also propose to continue thru the Feb GA meeting and up to the March GA meeting).
When you, as co-facilitators, have agreed on items to be discussed at the ISC meeting, email the ISC proposed Agenda to a general list of those who have previously attended ISC meetings at least one day before the Thurs meeting.
As an assist for your preparation of the ISC Agenda, the following are some of the items that are standard, and that have been suggested for discussion:
— Standard update reports from Membership, Treasurer, Data Team, Jan 15 Cleanup in Dist 7, and report of the Jan 20 ISC meeting. (see prior Agendas)
— Announce meeting dates and locations of the next ISC meeting (open to all), and the next BBBON GA meeting.
— Determine when "announcements" should occur in the GA Agenda.
— Mission Statement Task Group: Continuation of process for adoption of "BBBON Mission Statement."
— Determine how reports from the "Issues Breakout" sessions of the Jan GA meeting are to be facilitated and archived.
— Revise the present schedule of town halls (in view of Mayor Quan's commitment to first 100 days), and determine if "breakouts" by Districts for town hall planning will be necessary at the Feb GA meeting.
— Discussion re if "breakouts" are desired or needed at the Feb GA meeting; and if so, determine the titles of the "breakout sessions" and when they should occur within the meeting Agenda.
— At the Jan meeting, a young peoples contingent requested that a specific "Youth Committee" be created. (discussion should include which — committee" or "caucus" or "none" — would be most appropriate); (below are thoughts on "identity caucuses" presented as a start point for a discussion of "caucuses" within a general structure of BBBON).
— Discussion of need for recording BBBON GA meetings and archiving of BBBON reports and documents ["Recording Secretary"]. (Note: Sheryl Walton is the designated recorder for ISC; however BBBON should have its separate recorder [and Assistant Recorder ?] as the tasks are too overwhelming for only one recorder to do both tasks.
— Standing Committees for BBBON. Discussion should include both the types of committees determined needed for efficient conduct of BBBON business, administration, and functioning; and the minimum requirements of composition and quorum for a BBBON Issue Committee to be legitimate in representing varied interests of the organization. (Refer to the adopted BBBON Interim Structure [Item 6] which specifies how and when the permanent BBBON Steering Committee is constituted and when it comes into existence.)
Suggestions for BBBON Committees:
|Barbara DeSalvo||James Vann||Caucuses|
|Membership||Membership & Outreach||Youth (?)|
|Volunteer & Training||Volunteers, Functions, Fundraising||LGBTQ (?)|
|Data||Data & Research||Labor (?)|
|Legislative||Media & Public Relations|
|District Committees - 7|
|City Hall Liaison Committee (??)|
Thoughts on Identity Caucuses
A structure proposal for BBBON should include both "standing committees," and "caucuses" for defined identity interests. A "caucus" may be defined as an identifiable group with unique interests that need to be developed within the group before being presented to the general assembly, and where specific interests of such identifiable groups are not likely to receive sufficient in-depth deliberation in general open discussions, or may be overlooked within the general consortium of more common or typical interests.
Presently, (1) Youth, (2) LGBTQ, and (3) Labor appear to be viable and identifiable caucus groupings. Seniors could possibly constitute a 4th caucus, however, it could also be argued that the interests of seniors have become more mainstream and are likely to be more typically accommodated in general deliberations.
Organizationally, with respect to BBBON, "Identity Caucuses" could (a) always be included on BBBON agendas (on request) to bring any matter for BBBON action that emerges with consensus from its caucus; (b) be authorized to attend and to present its interests and concerns at any meeting of a BBBON committee or sub-structure; and (c) have specific breakout sessions allotted during any general "breakout period" agendized at BBBON meetings or functions.
SINCE THIS EMAIL WAS SENT TO JOSE & BEVERLY, A STRING OF CONVERSATIONS HAVE OCCURRED REGARDING "CAUCUSES WITHIN BBBON," AND THE CONCENSUS IS THAT FOR THE PRESENT, FOR VARIOUS REASONS, THE MATTER OF "CAUCUSES WITHIN BBBON" SHOULD BE "TABLED."